Recruitment Assistant (Human Resources Department) [based in Seoul]
International Vaccine Institute
People & HR
Posted on Jun 19, 2025
We are seeking a Recruitment Assistant for a 1-year-contract position to work within the Human Resources Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)
Job Description
This job is responsible for assisting the recruitment process by providing proper logistic/administrative support to the overall organization.
Key Roles & Responsibilities
1. Assist in the recruitment process
- Assist in internal and external job postings for approved open positions
- Assist in collecting and archiving submitted resumes for open positions
- Conduct initial screenings for submitted applications (e.g., screening resume by minimum requirements)
- Assist in arranging interviews as requested
- Assist in collecting interview feedback
- Assist in conducting a reference check
2. Assist in maintaining effective recruitment system updates
- Assist in developing and maintaining an effective recruitment process
- Keep up-to-date status updates in the recruitment system
- Provide logistics/administrative support in the recruitment process as instructed (e.g., meetings, training, incoming visits, etc.)
- Respond to external inquiries regarding recruitment
3. Administrate HR affairs for the recruitment team
- Support in keeping up-to-date data for HR Information System
- Compile and update employee records (hard and soft copies)
- Process routine vendor payments as directed (e.g., payments for external vendors, etc.).
- Prepare official documents for IVI Staff (e.g. Employee Certificate, Career Certificate, etc.).
- Assist with day-to-day operations of the recruitment team and duties as required (e.g., drafting all staff memos, purchasing office supplies, and gathering information).
Job Requirements and Qualifications
1. Education Requirements
- Bachelor’s degree or equivalent
2. Related Field Work Experience
- 0+ years
3. Technical and Professional Skills / Knowledge
- Proficiency in MS Office (especially Excel)
4. Language Proficiency
- Fluency in Korean and English