Key Roles & Responsibilities

1. Training program finance and procurement administration

• • Support in maintaining approved and updated program budgets to facilitate ongoing financial analysis.
  • Support monitoring and tracking spending to ensure adherence to the budget plan through IVI system (Business Central).
  • Assist with expense management and payments using government’s subsidy management website and IVI’s ERP system.
  • Support planning and procurement of goods and services including preparation of RFPs, requesting for quotations, and evaluating bids/proposals to determine the most suitable supplier.

2. Training program logistics and administration

• • Support in operation of trainings for both national participants and international participants
  • Provide logistics support in procurement for the program in accordance with institutional policies
  • Provide logistic/administrative support in arranging meetings, training programs, incoming visits, etc.
  • Coordinate and support disbursement of training program funds
  • Support engagement of external collaborators and partner organizations requests including administration support for the internal and external consultant and faculty

3. Global Communication

• • Interact and communicate with domestic and international participants of the training course for their inquiries and requests
  • Provide administrative support in preparing business trip of foreign participants and external faculty
  • Lead participants during the training period
  • Assist in establishing collaborative relationships with external partners for the development of training programs that cater specifically to the requirements of the institute or industry

4. Other ad-hoc tasks

• • Provide support to other IVI Training & Capacity Strengthening team’s training program as team required

5. Language Proficiency

• • Fluency in English