Key Roles & Responsibilities

1. Travel Management and Logistics Support Services:

• • Arrange staff and non-staff travel
  • Assess and monitor safety and security status of travel destinations, proactively inform travelers of any safety concerns, travel advisories, or precautionary measures.
  • Provide timely and accurate visa information and support to travelers, including specific requirements based on nationality, destination, transit cities, and up-to-date laws and regulations.
  • Prepare and provide estimated travel budgets, ensuring cost-effective planning and travel policies.
  • Address any travel-related issues or concerns that arise during the trip, providing efficient solutions to ensure smooth travel experiences.
  • Serve as a point of contact for travelers during trips, offering support as necessary.
  • Monitor and report on vendor performance, addressing any discrepancies or issues promptly.

2. Post-Travel Activities and Documentation

• • Review and process travel expenses, ensure timely reimbursement in accordance with IVI’s travel policies.
  • Manage and maintain accurate records of travel schedule, bookings, expenses, and supporting documentation.

3. Continuous Improvement and Travel Policy Compliance:

• • Ensure that all travel arrangements comply with IVI’s travel policies, procedures, and budget guidelines.
  • Operate IVI’s Travel Risk Procedures.
  • Participate in training for staff/non-staff and process improvement initiatives to enhance travel efficiency.
  • Respond to travel-related inquiries from internal stakeholders.
  • Support preparing reports and documentation for audits and internal reviews.

4. Other duties as assigned.

5. Language Proficiency

• • Fluency in English, Korean