• 5+ years of executive support experience (preferably in financial services or professional services).
• Strong verbal and written communication skills.
• Effective relationship-building and diplomacy skills.
• Exceptional organization, prioritization, and problem-solving ability.
• Ability to anticipate the needs of executives and proactively meet those needs with minimal guidance and supervision.
• Ability to handle confidential information with professionalism.
• Ability to work flexible hours (occasional early mornings/late evenings and weekends).

Executive Support & Administration

• Manage and optimize complex executive calendars with proactive conflict resolution.
• Coordinate national and international travel arrangements (itineraries, accommodations, visas, expenses).
• Prepare, edit, and distribute professional documents, correspondence, reports, and presentations.
• Handle confidential and sensitive information with utmost discretion.
• Monitor deadlines, action items, and follow-ups across multiple stakeholders.
• Support and assist executive team members with project management.

Meeting & Event Coordination

• Organize logistics for internal/external meetings and events (agendas, venues, materials, catering).
• Support board meetings, offsites, and investor or client events as needed.

Administrative Operations

• Oversee expense reporting and other administrative systems as required.
• Step in for occasional office management responsibilities when Office Manager is away or when additional support is needed.