The Formula – Project Consultant
Duration: August 1 – December 31, 2025 (Short-term consultancy, 40 hours max/week)
Location: U.S. based, Remote, with possible domestic (U.S.) travel

Position Summary

The Formula project consultant will provide direct support to Dr. Frieden in organizing, preparing for, and executing the promotional tour for his forthcoming book The Formula for Better Health: How to Save Millions of Lives—Including Your Own (MIT Press, September 30, 2025). The primary goals of this project are to promote understanding of and support for public health; improve the effectiveness of public health implementation; and support RTSL fundraising and organizational positioning.

The consultant will serve as the primary point of contact for Dr. Frieden for the duration of the promotional schedule. In addition to managing timelines and coordinating with stakeholders, this individual must be action-oriented—someone who takes ownership of tasks, solves problems quickly and proactively, works efficiently and with high quality, and ensures that the logistical and operational details are handled efficiently, completely, and professionally.

The consultant will support the Office of the President (OTP) to ensure all components of the launch—planning of tour stops, individual speaking events, 1:1 meetings, and private gatherings, media visibility, internal coordination, and logistics—are executed to a high standard, while helping Dr. Frieden prioritize his time and maintain focus on strategic priorities.

Length of engagement and travel

• Short-term full-time consultancy from August through December 31, 2025 for a maximum of 40 hours per week.
• This role will be required to travel domestically within the US (30 to 40% travel estimated) and work flexible hours including evening and weekend as needed to align with event schedules from September to December 2025.

Contract Deliverables

Principal Support & Time Management

• Generate a weekly brief of prioritized tasks and decisions, including key considerations and deadlines (as applicable), which require Dr. Frieden’s input or that he needs to action.
• Develop and implement a system to streamline requests for material preparation, review, and approval by Dr. Frieden and other stakeholders.
• Track version control, completion, and delivery of briefing materials, talking points, bios, and logistical notes to Dr. Frieden ahead of each event.
• Assist with overall coordination of publicity, social media, publisher, agent, book distributor, RTSL, and other entities for the effective promotion of the book.

Event & Tour Support

• Ensure successful planning and execution of all book-related events, by:
  • Serving as a backstop for all events – ensuring that all standard operating procedures and run-of-show are followed both in advance of and during each event.
  • Managing on-the-ground details such as venue setup, A/V coordination, recording, and event check-in, as needed.
  • Providing surge support to RTSL teams in planning and preparation wherever required.

Travel & On-the-Ground Support

• Travel with Dr. Frieden as primary staff support as needed for book tour stops and events.
• Create and implement a clear, efficient daily plan for successful event days, including:
  • Ensuring all necessary assets (e.g., talking points, briefing materials, promotional content) are ready and in place, and that Dr. Frieden is well-prepared and supported;
  • Arranging transportation between venues;
  • Maintaining timely and professional communication across all collaborators;
  • And managing logistics in real time, such as schedule adjustments and direct execution of tasks as needed.
• Develop a system to manage or delegate follow-ups and connections made during events.

Logistics & Administrative Support

• Systematize and oversee bulk book orders, signings, shipments, invoicing, and VIP distribution.
• Maintain and refine accurate tracking systems for inventory, deliveries, and key recipients.

Contract Management

The Consultant will submit all deliverables to Dr. Frieden or the relevant RTSL stakeholder, as well as the Senior Manager, Executive Office Strategy and Special Projects, who will manage this contract and monitor progress towards deliverables.

Qualifications

• 3-5 years of progressive responsibility in providing high-level executive administrative support or project management.
• Demonstrated ability to manage multiple priorities and hands-on execution with high quality and efficiency in a fast-paced environment.
• Highly organized, proactive, and detail-oriented with a strong bias toward action.
• Excellent interpersonal and written communication skills; professional and diplomatic in stakeholder interactions.
• Comfortable juggling multiple workstreams while also diving into the details and directly getting things done.
• Experience in book launches, events, or campaign logistics is highly desirable but not required.
• Willing and able to travel as needed and provide real-time logistical support during events.

Application Process

Interested candidates should submit their CV and a cover letter detailing their suitability for the role.

RTSL accepts and reviews applications on an ongoing basis. We are grateful for your interest in our work and for your application. Unfortunately, due to the volume of applications, we are unable to respond to every applicant. Someone from our talent team will contact you if your qualifications match the role.