We’re looking for a highly organised and proactive Operations Assistant to support our day-to-day operations and work directly with our COO. This is a freelance, part-time position (approx. 3 days per week) based in our Barcelona office. It’s ideal for someone who thrives on variety and wants to work in a fast-paced, collaborative environment.

What You’ll Do

You’ll work closely with the COO to help keep everything running smoothly across the company. Your responsibilities will include:

🗂 Office & Admin Support

• Manage day-to-day office operations (supplies, space, coordination)
• Support scheduling, meeting logistics, travel bookings
• Organise and maintain digital files and documents

📊 Finance Support

• Assist with invoice processing and expense tracking
• Liaise with external accountant and finance tools
• Support budget documentation and reporting

👥 HR Support

• Assist in onboarding and offboarding processes
• Help maintain team records, holiday tracking, and freelance contracts
• Support the development of people-related processes

📁 Project Support

• Support the COO with internal and client-facing project coordination
• Help ensure project timelines and tasks are tracked
• Maintain documentation and follow-up across departments

About You

• 2+ years of experience in an operational, admin, or coordinator role
• Excellent organisational and time management skills
• Strong written and verbal communication skills
• Fluent in English and Spanish (spoken and written); a good level of Catalan is desirable
• Tech-savvy: comfortable with Google Workspace, Excel, and admin tools
• A self-starter with a hands-on, flexible attitude and great attention to detail
• Able to handle sensitive information with discretion and professionalism

Nice to Have (but not essential)

• Experience working in a startup, consultancy, or international environment
• Familiarity with project management tools
• Interest in innovation, sustainability, or the food system

What We Offer

• Freelance contract (approx. 3 days/week)
• Flexible working schedule (within core hours)
• Central Barcelona Office
• A welcoming, collaborative, and impact-driven team
• Opportunities to grow with the role over time

To Apply: Please send your CV and a short introduction (written or video) to Charlotte@nakedinnovations.eu with the subject line “Operations Assistant Application”, telling us why you’re a great fit for this role.