Posted Date 1 hour ago(11/17/2025 7:49 AM)

Job ID

2025-7414

Location

MW-Lilongwe

Category

Local

Employment Status

Full-Time

Jhpiego is an international, non-profit health organization affiliated with the Johns Hopkins University. Jhpiego develops innovations to enhance the capacity of health care workers, strengthening health systems and improve delivery of care towards improving the health and well-being. Jhpiego has been collaborating with the Government of Malawi and various partners in implementing a wide-range of interventions in maternal, newborn and child health, family planning, HIV/AIDS prevention and care and treatment, since 1999.

Jhpiego is seeking an experienced Grants Officer to support the administration and management of grants under the U.S. Department of State’s Momentum Country and Global Leadership (MCGL) project. This position will manage the full grants lifecycle—from application and selection to implementation, monitoring, and closeout. The role ensures compliance with Jhpiego and U.S. Government (USG) regulations, maintains accurate grant records, and works closely with program and finance teams to support timely reporting, budget management, and adherence to donor requirements. The ideal candidate will have strong experience in grants management, a detail-oriented approach, and prior experience with DOS-funded programs as well as current U.S. Department of State initiative.

The Grants Officer will be based in Lilongwe, Malawi, reporting directly to the Senior Finance and Administration Manager

1. Grant Administration and Management

• Support the administration of the grant’s lifecycle, including the design, selection, and award process for grantees under the DOS Malawi MCGL.
• Assist the Sr. Finance Manager in preparing grant agreements and ensuring that terms and conditions are aligned with DOS and Jhpiego policies.
• Maintain organized, complete, and up-to-date grant documentation for all grant activities, ensuring accessibility and compliance with organizational policies.

2. Compliance and Risk Management

• Ensure compliance with DOS regulations, Jhpiego policies, and the requirements stipulated in grant agreements.
• Conduct initial reviews of grant applications to ensure alignment with compliance requirements and provide feedback to applicants as needed.
• Assist in conducting compliance monitoring visits, assessing risk, and identifying areas for improvement in grantee operations and reporting.

3. Financial Monitoring and Reporting

• Work closely with the finance team to monitor grantee expenditures and ensure alignment with approved budgets.
• Review grantee financial reports, invoices, and supporting documentation to verify accuracy and ensure compliance with DOS and Jhpiego standards.
• Assist in preparing and consolidating reports for the Sr. Finance Manager, summarizing grantee performance, financial expenditures, and any issues of concern.

4. Capacity Building and Technical Support

• Provide guidance to grantees on DOS and Jhpiego grant management requirements, compliance expectations, and reporting processes.
• Support capacity-building initiatives for grantees, assisting in developing their internal grant management systems, budgeting skills, and financial tracking mechanisms.
• Organize and participate in training sessions and workshops to enhance grantee understanding of grant requirements and processes.

5. Monitoring and Evaluation

• Collaborate with the monitoring and evaluation team to track grant-funded activities and assess the impact of grants on program objectives.
• Assist the Sr. Finance Manager in conducting regular performance reviews, tracking deliverables, and ensuring grantees meet set targets.
• Prepare monitoring and evaluation data summaries for inclusion in project reports and communicate key findings and recommendations to the Sr. Finance Manager.

6. Grant Closeout

• Assist in the closeout process for grants, ensuring that all final reports, audits, and required documentation are complete and in compliance with the DOS requirements.
• Conduct closeout audits of grantee activities, verifying that financial and performance obligations have been met.
• Ensure that all grant records are properly archived, providing a full record of the grant lifecycle.

7. Other Duties as Assigned

• Perform additional duties as required by the Sr. Finance Manager to support Jhpiego’s grant management operations and organizational objectives.

• Bachelor’s degree in business administration, Finance and Accounting, or a related field.
• Minimum of 5 years of experience in grants management, ideally with experience working on DOS (Previous USAID) funded programs.
• Familiarity with DOS rules and regulations regarding grants and cooperative agreements.
• Demonstrated experience in budget monitoring, financial reporting, and compliance assessment.
• High integrity, ethical standards, and commitment to transparency in grants management

All staff irrespective of their position are expected to comply with and follow Jhpiego operational procedures and policies, and codes of conduct.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload, including a cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer and is committed to tough international child safeguarding standards.

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from a @Jhpiego.org email address.

Please report any suspicious communications to Info@jhpiego.org

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