Logistics & Administration Coordinator

Reports to: Country Manager, GOAL 3 Tanzania

Location: Tanzania

About GOAL 3

GOAL 3 is a social enterprise committed to revolutionizing healthcare in low-resource settings. We are focused on providing innovative medical technology to help solve critical healthcare challenges. This role is a key part of our mission to deliver our products efficiently and effectively across Africa.

Job Summary

The Logistics & Administration Coordinator is responsible for overseeing and executing the entire logistics chain for GOAL 3's medical equipment and consumables, from procurement to delivery and stock management within our operational countries. This role requires close collaboration with various departments and is essential for ensuring smooth and timely operations. The coordinator will also provide critical administrative support to the executive management team.

Key Responsibilities

Procurement & Planning:

• Take the lead by overseeing, optimizing and executing the procurement process and collaborate with the Sales and Operations departments to forecast the procurement of medical equipment and consumables.
• Negotiate with vendors, suppliers, and other stakeholders to secure favorable terms.

International Transport Coordination:

• Coordinate international transport of goods from global suppliers to Malawi, Rwanda, Tanzania, Gabon, and future operational countries.

Import & Local Transport:

• Be in charge over the import procedures and execution over the different countries, handling all necessary documentation and procedures.
• Coordinate in-country transport to storage facilities and client sites.

Oversight over Incoming & Periodic Quality Control:

• Checking that the quality control of the IMPALA system is performed in each country and perform sample checks.
• Ensuring that quality procedures are up to date
• Quality control of manufacturing outgoing quality reports

Stock & Inventory Management:

• Oversee the stock management of all equipment and consumables across the various countries, ensuring accurate inventory records.
• Managing and updating the purchasing and inventory modules in Odoo.
• Set up and monitor policies for storage, transport and logistics.
• Coordinate with local distributors on storage, transportation and logistics.

Administrative Support:

• Provide administrative support to the Chief Financial Officer (including verifying expenditures and facilitating payments) and COO (including budgeting).
• Provide administrative support to the Chief Operations Officer (COO), Head of Services, Country Managers and other executive management team members as needed.

Reporting:

• Provide regular reports on logistics, procurement, stock and insights in replacements, and administrative activities to the Country Managers, Head of Service and COO.
• Provide regular reports on administrative activities related to finance to the Chief Finance Officer.

Required Qualifications

• A Master of Science (MSc) degree in Logistics, Business Administration or Project Management.
• At least 5 years of proven relevant work experience.
• Pre: Experience in working with Odoo

Required Personality Traits & Skills

• Reliability: You are dependable and follow through on commitments.
• Stress Resistant: You remain calm and effective under pressure.
• Decision-Making: You are capable of making quick, high-quality decisions.
• Proactive: You take initiative to anticipate and solve problems.
• Diplomatic: You handle negotiations and interpersonal interactions with tact and sensitivity.
• Communication: You possess strong communication skills, both written and verbal.
• Language Fluency: You are fluent in English. Proficiency in French is a strong advantage.
• Computer Skills: You have strong skills in the MS Office suite and are a quick learner with new software applications.

Employment terms

• Salary range (for full time employment): Max. 3 M TSH gross per month
• Contractual agreement according to Tanzania labor laws