Job Title: Administrative Executive / Admin Officer

Location: Kenya

Employment Type: Full-time

Job Summary

We are seeking a detail-oriented and proactive Administrative Executive to manage day-to-day administrative tasks, ensure smooth office operations, and provide support to various departments. The ideal candidate will have strong organizational skills, good communication abilities, and a professional approach to problem-solving.

Key Responsibilities

• Handle general office administration, including answering calls, managing correspondence, and maintaining records.
• Manage office supplies inventory and place orders when necessary.
• Coordinate with vendors, service providers, and building management.
• Assist in scheduling meetings, preparing agendas, and taking minutes.
• Maintain proper filing systems (physical and digital) for easy retrieval of information.
• Support HR and Finance teams with documentation, travel arrangements, and reimbursements.
• Organize company events, training sessions, and employee engagement activities.
• Ensure compliance with company policies and maintain confidentiality of sensitive information.
• Monitor and maintain cleanliness and functionality of the office premises.

Requirements

• Bachelor’s degree in Administration, Management, or related field.
• Proven experience (5-8 years) in an administrative or office management role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently and handle multiple priorities under deadlines.

Preferred Skills

• Knowledge of basic accounting and procurement processes.
• Familiarity with office equipment and IT support coordination.
• Experience in vendor management and negotiation.