Job Title: Procurement In-Charge

Department: Procurement / Maintenance

Reports to: Finance Manager

Job Purpose:

The Procurement In-Charge is responsible for managing the timely and cost-effective procurement of spare parts, materials, and services required for the maintenance and operation of critical port equipment, including Liebherr cranes, hoppers, and excavators. The role ensures that procurement activities support terminal operations with minimal downtime and maximum operational efficiency.

Key Responsibilities:

1. Procurement Operations

• Manage the end-to-end procurement process for spare parts and components for Liebherr cranes, hoppers, excavators, and other port handling equipment.
• Issue purchase orders, evaluate supplier quotations, and negotiate prices and delivery timelines.
• Maintain strong relationships with OEMs (Original Equipment Manufacturers), authorized dealers, and third-party vendors.
• Ensure all purchases comply with company policies, quality standards, and budgetary constraints.

2. Vendor Management

• Develop and maintain a qualified supplier base for critical equipment and spares.
• Conduct vendor assessments, performance reviews, and negotiations for service-level agreements (SLAs).
• Ensure timely deliveries, proper documentation, and resolution of disputes or delays.

3. Inventory Coordination

• Coordinate with the maintenance and warehouse teams to monitor stock levels and usage of parts.
• Maintain a reorder strategy for critical spare parts to avoid equipment downtime.
• Ensure accurate recordkeeping in inventory management systems.

4. Technical Coordination

• Interpret technical drawings, manuals, and part catalogs (especially for Liebherr equipment).
• Work closely with technical/maintenance and project teams to identify the right parts and specifications. Ideally the Procurement In-Charge should handle the Purchase committee with the support of the Technical/Maintenance team
• Track obsolescence and suggest alternative solutions or upgrades when needed.

5. Documentation & Compliance

• Maintain accurate procurement records, including purchase orders, quotations, contracts, and delivery notes.
• Ensure compliance with import regulations, customs documentation, and any applicable ISO or port authority standards.
• Monitor procurement KPIs and prepare regular reports for senior management.

Qualifications:

• Bachelor's degree in Supply Chain Management, Mechanical Engineering, Logistics, or related field.
• At least 5 years of relevant procurement experience, preferably in a port or heavy equipment environment (factory, cement company, …)
• Technical knowledge of port equipment, especially Liebherr cranes, hoppers, and earthmoving machinery.
• Proficiency in ERP systems (SAP, etc.) and Microsoft Office tools is a must
• Strong negotiation, communication, and organizational skills.
• Knowledge of maritime and port operations.
• Familiarity with international logistics and incoterms.
• Ability to work under pressure and manage urgent procurement requests.
• Fluent in English is a must for dealing with English-spoken stakeholders.